Office of Information Technology Equipment Checkout Policy

A. For this policy statement, equipment is defined as any computer, projection device or other peripheral made available for checkout. The primary intent for allowing equipment to be checked out is in support of presentations and training conducted by faculty outside of the Office of Information Technology. Equipment will not be loaned for extended periods of time so as not to hinder others access to this resource. Exceptions may be made by the Director of the Department.

A. Responsibility for the equipment lies with the Borrower from the time the equipment is released until the equipment is checked back into the Office of Information Technology office. Security cables with locks are provided for laptops but ALL REASONABLE SECURITY TO PREVENT THEFT OR DAMAGE IS THE REPONSIBILITY OF THE BORROWER.
B. All returned equipment will be inventoried and checked for damage upon return. If damage has occurred and if repair or replacement is necessary the borrower will be notified and the borrower's account number will be charged. Use the enclosed equipment inventory list to ensure all equipment and accessories are accounted for before returning to the Office of Information Technology.
C. Equipment setup and take down is the responsibility of the borrower.

A. Hardware: Hardware may not be added or removed from the original configuration without the express permission, in writing, of the Office of Information Technology.
B. Software: Approved and licensed software will be pre-loaded onto all computers. This software includes Microsoft Office Suite Professional and Adobe Acrobat Reader.
C. If non-standard software is to be loaded, this should be indicated on the equipment checkout requirements and appropriate license(s) and media must be provided by the borrower. Labor charges may be incurred to load specialized software.
D. Software loaded onto the equipment at a training site must be removed or uninstalled in an acceptable manner before leaving that site.

A. Equipment checkout is on a ‘first-come' basis and should be reserved at least two weeks in advance of the need. Priority will be given to Office of Information Technology requests.
B. Equipment checkout is facilitated through this web site. Should web access be unattainable call the Office of Information Technology Help Desk at 706-542-2139, to determine availability and scheduled checkout
C. The Check Out date is the date equipment will be available for pickup. The Check In date is the date equipment must be returned.
D. Equipment can be picked up and returned to Room 2230 in the Chicopee Complex